How Effective Is the Use of SharePoint in India?

Microsoft had taken a wise decision to expand the horizon of SharePoint in India at the onset of 2001 when this multifarious web application platform was actually launched. Talented and skilled software professionals of India have always been receiving appreciation, recognition, and lucrative job opportunities in Fortune 500 companies all over the world. While many offshore clients started taking leads in outsourcing SharePoint related jobs and application developments to Indian firms and the process is in successful continuation, more number of software companies and other kinds of firm have engaged themselves in software development and project management based on SharePoint resources.

Many document management and Document digitization software are available in the market. However, SharePoint takes both these responsibilities efficiently through various applications. This software platform earned its popularity primarily for digitization, distribution, and management of various contents and documents an organization works with. These documents can be shared among employees in a single location and in multiple locations as well.

SharePoint’s Solution to Digitize Document

Digitization of documents has removed the fear of losing and damaging vital documents. Earlier, handling documents was very much time consuming and organizations used to lose lots of man hours. However, with the technological advancement in computer hardware and software, any document can be stored in a central electronic repository. Anybody with requisite permission can access these documents at any time with safety and care. Hours saved due to document digitization are utilized for all employees by deploying them in decision making, calculative, or creative jobs.

You can use Microsoft SharePoint Document Management System (DMS) to ensure the following things while managing documents:

• Quick accessibility
• Accessibility from any place
• Searching
• Easy and Fast retrieval
• Security
• Classification
• Indexing
• Workflow
• Versioning

Scanning, data conversion, data modification, proof reading, and many other steps are involved in digitizing documents.

Managing Projects

Number of project management software in market is more than the requirement of Indian firms. Managing projects does not necessarily mean project management in a software development firm. Rather, it caters to all sorts of projects running in any industry.

Project management software for SharePoint 2010 has made the task of project managers in many industries easier than ever. Project management based on SharePoint portal makes use of various templates that SharePoint offers. Apart from that, some Indian software development firms have created many tailor made templates which are helpful in managing projects through SharePoint technologies.

MS SharePoint 2010 has the following most important features:

• Single SharePoint Project Space
• Gantt View of projects
• Planning and Finance of SharePoint Project
• Project Time Tracking
• Single Installation File
• Reminders
• Email Notifications
• Project Tasks and To-dos
• Reporting Center
• Security Roles
• Utilization of Project Resource

New features in Project Management for SharePoint 2013:

• Emergence of SharePoint Project Server 2013
• Capability of managing large scale enterprise project
• Adoption of the new Windows 8 UI
• Integration with Office 365
• Appearance of Azure Workflow Server
• Modified Reporting features
• Support for oData feeds
• Accessibility of Project Server data via URL
• Direct creation of Workflows in SharePoint Designer 2013
• Deploying workflows to Project Server

If you can make maximum use of SharePoint applications, resources, and project management then your improved business processes are sure to earn you more and more revenues.