SharePoint Services Build a Robust DMS

SharePoint platform makes your document handling easy and effective. Make your truly paperless office a reality. Document digitizing has been a trend in present day organizations. I hope you have noticed many a time that a good amount of man-hours is wasted in handling papers by employees. This process of document handling in manual way is boring, produces mistakes, and time taking. Papers occupy lots of space, are difficult to preserve, and can be lost or misplaced. Documents, when digitized, become easy to use and can be shared among others in a networked environment. Not only that document digitizing software saves some hours of manpower daily, but also it makes the documents secured useful. The optimization of usability is what has happened with the advent of SharePoint technologies. Conversion of written and printed documents takes place by scanning and then transforming and then the images are converted in different format like .doc, .pdf, .gif, etc.

Placed in a central electronic storage digital documents can be retrieved by many people for use. There are certain instances in which those documents could be edited. Having Microsoft SharePoint document management systems (DMS) at your servers, information can be managed well, thereby making employees more productive than earlier and allowing them to concentrate on decision making events. DMS in SharePoint includes lists and libraries, SharePoint workspace, co-authoring, checking in and checking out, versioning, workflows, recovery, and others. Word automation services, metadata driven navigation, rich media management, content organizing are some more features of DMS.

SharePoint Services can control product philosophy of Microsoft's Web-friendly along with the inclination for desktop applications. Security is taken under credit on infrastructure which was already there. Additional features are simply more useful and in many situations more cost-effective in use. Although there are some shortcomings, these extra features are more convenient than more competent substitutes. SharePoint extends use of InfoPath and Exchange Server. The sites are tailor-made. SharePoint can be used as a data transport mechanism. Through this, it is possible to export data to Excel for better data management. One can use metadata for generating dynamically parsed storage systems. It must be noted that collaboration solutions of SharePoint are highly scalable. SharePoint services offer a well-organized structure for document collaboration and information sharing. The entire services make teamwork easy and efficient. The common projects involve events, tasks, documents, and meetings.

CONFERENCE ROOM BOOKING

SharePoint resources

Save yourself from the last time pain of looking for empty rooms to conduct a meeting. Instead plan your meeting location prior to the day and book a conference/ room for the meeting.The solution has an easy way to book the meeting rooms instantly.

Suitable for:

• Registering the meeting rooms. Easy to use and intuitive.
• Online booking of rooms for meeting. Instant booking of meeting rooms, conference rooms, studios and other facilities.
• Sending meeting request to attendees. Send notification emails to all attendees informing about the scheduled meeting.
• Approvals for meetings scheduled. Comprehensive rights management and administration controls.
• Rooms Availability. Real time availability checking and booking removes the potential for scheduling conflicts.

Main Features are:

• See the room details along with the room picture
• Meeting details to be captured
• Order meeting supplies such as food, equipment etc.
• Auto alerts to Admin department for the arrangement.
• Mark attendee attendance
• Track the agenda and Task completion

Reports:

Calendar schedule with booked rooms and meeting details.

Please visit our Website Document digitization software

Make Business Process Smoother with SharePoint Web Parts, Applications, and Workflows

Real businesses solutions and SharePoint projects of multifunctional activities are practiced by many software development companies who adapt Microsoft and other technologies for serving their clients in operating and distributing various applications. Making innovative solutions out of different business and IT complexities, such firms are doing good business providing their clients with efficiency and quick return on investment. SharePoint technologies are used by companies to provide cost-effective solutions. Outsourcing engagement extended by such organizations is helpful in managing IT solutions through team work in shared environment. SharePoint Web parts, used by these companies, are ASP.NET server control attached to a web part zone on similar pages at run time by users who can modify the appearance, content, and web page behavior straightway from a web browser. Users can put these web parts in a web page. These web widgets are used as additional ASP technology to SharePoint services. A web part does not necessarily need SharePoint or any other portal to host them.

SharePoint workflows are there to aid users to manage project tasks and collaborate on documents through implementation of different business processes on items and documents in a MS Office SharePoint Server site. Using this, organizations can adhere to consistent business processes. Organizational productivity and efficiency can be put by managing steps and tasks associated with business processes. A series of tasks in its basics, workflows produce certain outcomes. In SharePoint Products and Technologies, workflow can be considered as the automated progress of documents through a series of tasks related to a business process. Every step involved in the use of a workflow on a document can be accomplished by individuals playing different activities. It is possible to make a workflow in use in a document library with the help of an administrator right.

Most MS SharePoint applications are developed and used for working on content and document management in a shared environment. SharePoint provides a platform for developing Web-based business applications. There are 40 application templates for SharePoint services for providing innovative solutions to meet the requirement of certain business processes like tracking marketing campaigns and coordinating a help desk. Users can use applications as the beginning point for more customized solutions. Some popular SharePoint applications include HR, CRM sales report, asset tracking, legal requests, equipment tracking, employee service center, finance and administration, and custom SharePoint development. All applications depend on native SharePoint merged with unique enhancements. Almost all government and non-government industries use different applications of SharePoint to make the business process easier than ever.

SharePoint Consulting: Useful in Deploying SharePoint Services and Applications

SharePoint Services offer an organized stage of document collaboration and information sharing. This provides scope for easy and organized teamwork on projects that include events, tasks, documents, and meetings. SharePoint can help you establish team sites for team productivity and team sharing with the help of Microsoft Office SharePoint Server applications. Teams can utilize the meeting workspace. This takes into account a place to store minutes and agendas, attendees’ contact information, objectives, and other documents related to meeting. For document management, SharePoint sites offer version control, check-in and check-out, and content approval. To set up your SharePoint site in a simple way, custom templates with a standard header and footer can be created so as to allow customers to select template that best suits their requirements. The template options are organized especially for document sites, team sites, discussion sites, content sites, and meeting sites.

Most SharePoint applications that you will come across are extranet sites, intranet portal, enterprise content and document management, and internet sites. SharePoint is used to offer web-facing and password protected access to people who are not inside the organization. Firms often make use of operations to make integration of third parties into business processes, or supply chain, or it may be a way to present a collaboration environment which is shared. Intranet portal is a tool that a company uses to manage its applications, data, and information in a easier way. With organizational benefits like centralized process management, improved employee engagement, and reduction of new staff on-boarding costs, intranet portals operate in sync with SharePoint.

SharePoint is mostly in use to track and store electronic images or documents of paper documents. Keeping track of various versions formed by different users is one of its characteristics. The software also brings the benefit of a central site for the collaboration and storage of documents. This reduces duplicated work and email communications in a firm.

Large software like SharePoint needs an experts' consultancy for users who operate it for document and content management in a shared environment. Many companies are there in India and abroad who provide SharePoint consulting that help users adapt the innate technology in a simple and easy way in spite of arrival of new versions. Such consulting companies help you streamline your business procedures in a more result-oriented and logical way. SharePoint consulting provides the users with the right solutions along with customized business plans to help attain their exclusive business objectives. Consulting services include business process and workflow, excel services, intranet/extranet portal, business intelligence, SharePoint customization, and implementation or integration.